HR Adminstrator

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About BYD

Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

Key Responsibilities：

1. Employee Lifecycle Management

Manage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.

Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.

Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.

Ensure employee records and HR systems are accurate, complete and up to date.

Support employee departures, including resignation documentation, exit processes and final administrative arrangements.

2. Probation Management

Coordinate probation review processes, ensuring managers and employees complete assessments within the required timelines.

Track probation deadlines, outstanding reviews, extensions and confirmation outcomes using Excel trackers and HR systems.

Follow up with line managers to obtain timely feedback and documentation.

Maintain accurate probation records and escalate overdue reviews or potential issues to the HR Manager.

3. HR Administration and Documentation

Handle general HR paperwork, including letters, forms, personnel files and employee record updates.

Maintain an organised HR filing system and ensure documentation complies with internal procedures and UK data protection requirements.

Support the preparation of HR reports, employee data summaries and regular management updates.

Provide administrative support for HR policies, employee communications and other HR projects as required.

4. HR Data Management and Reporting

Maintain and update employee databases, headcount trackers, onboarding and offboarding records, and probation trackers.

Prepare regular HR reports and analyse employee data to support operational decision-making.

Use Excel to manage large datasets, perform data validation, reconcile information and identify discrepancies.

Ensure data accuracy, consistency and confidentiality across all HR records and reports.

5. General HR Support

Respond to routine employee and manager queries regarding HR processes and documentation.

Work closely with the wider HR team and relevant departments to ensure HR processes run smoothly.

Support additional HR operational tasks and ad hoc projects as required.

Requirements：

Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.

Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.

Strong Excel skills
, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.

Strong organisational skills, attention to detail and the ability to manage multiple deadlines.

A practical, hands-on approach to HR administration and employee lifecycle processes.

Good understanding of confidentiality, data protection and HR record management.

Ability to work independently while collaborating effectively with the wider HR team.

Must have the legal right to work in the UK for the duration of the contract.

We offer:

Performance and experience based competitive remuneration, pension plan.

25 holidays + option to purchase 5 extra holidays.

Commuting allowance.

Department & company wide teambuilding events.

An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏

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