Administrative Operations Manager

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Artificial Intelligence for Libraries, Archives, and Museums (AI4LAM) is an international research and development community with more than 1,300 members worldwide. The community is dedicated to advancing the use of artificial intelligence (AI) in, for, and by cultural heritage institutions such as libraries, archives, and museums. AI4LAM works to promote the development and implementation of responsible and trustworthy AI solutions that support cultural development and societal growth toward a better 2030. The National Library plays a significant role in supporting and running this initiative.
Would you like to help strengthen the administrative, operational and communication foundations of an international community working at the intersection of artificial intelligence, libraries, archives and museums? AI4LAM is seeking a structured and reliable Administrative Operations Manager to support its Secretary General who works from Slovenia with governance, software, projects and member community contact.
The role combines day-to-day administration with responsibility for communication channels, digital platforms and coordinating across an international organisation. The role will be primarily based in Norway, but some international travel will be required.

Arbeidsoppgaver Provide administrative, logistical and operational support to the Secretary General
Support the Board of Directors, Expert Board and Secretariat with documentation, scheduling and coordination
Prepare, circulate and archive agendas, reports and official documentation in a timely manner
Establish, transition and maintain communication channels in line with organisational standards
Oversee mailing lists, newsletters, community platforms and other communication tools, ensuring consistent and accurate dissemination of information
Manage, design, update and maintain the AI4LAM website, ensuring that content is current, accessible and aligned with the communication strategy
Plan, draft and produce the AI4LAM newsletter in coordination with the Secretary General, and maintain records of content and publication cycles
Provide administrative support for projects, including documentation, coordination, reporting, partner communication and compliance with project requirements
Coordinate monthly community calls, including scheduling, invitations, agendas, technical setup and follow-up documentation
Support new and existing member organisations with onboarding, membership records, communication and documentation
Support educational programmes, training activities and learning initiatives through scheduling, communication, documentation and participant administration
Kvalifikasjoner Strong administrative and organisational skills
Excellent written and verbal communication skills, with close attention to detail
Experience with digital communication platforms, website management and content production
Experience or familiarity with project administration and community coordination
Ability to manage multiple tasks and priorities in an international and multicultural environment
Excellent written and spoken English, as English is the working language of the organisation
Language
English is the working language of the organisation
Personlige egenskaper You work in a structured, accurate and dependable manner
You demonstrate professionalism, sound judgement and discretion
You are service-oriented, collaborative and comfortable coordinating with multiple stakeholders
You take initiative, follow tasks through and contribute to stable, well-functioning operations
Personal suitability for the role will be given significant weight
Vi tilbyr Temporary 100% position of 15 months, with a preferred start date as soon as possible.
Flexible working hours.
Opportunity to exercise during working hours or receive reimbursement of fitness membership fees.
Centrally located workplace at Solli plass in Oslo.
A friendly working environment, a strong professional community and varied responsibilities.
The salary range is NOK 700,000–850,000 per year, depending on experience and qualifications. A higher salary may be considered for candidates with particularly strong qualifications.
Membership in the Norwegian Public Service Pension Fund (Statens pensjonskasse).
KontaktinformasjonInes Vodopivec, Secretary General, +386 41251400, Ines.vodopivec@nb.no
Kristine Kristensen, Fagansvarlig HR, +47 23276280, Kristine.kristensen@nb.no
Spørsmål om CV og søknad, Personal@nb.no
ArbeidsstedHenrik Ibsens gate 110
0255 Oslo
Nøkkelinformasjon:Arbeidsgiver: Nasjonalbiblioteket

Referansenr.: 5202966929
Stillingsprosent: 100%
Vikar
Søknadsfrist: 22.11.2026

Om arbeidsgiveren:

Nasjonalbiblioteket gir folk i Norge tilgang til vår felles kunnskaps- og kulturhistorie. Gjennom å ta vare på, digitalisere og formidle alt som er publisert for offentligheten, er Nasjonalbiblioteket den viktigste kilden til kunnskap om Norge og norske forhold. Denne tilgangen til kulturarven gir et unikt grunnlag for opplevelse, kunnskap og forskning. Tilgangen er vesentlig for demokrati og et opplyst offentlig ordskifte, og er et grunnlag for identitet og forståelse av historie. Et av de viktigste målene for Nasjonalbiblioteket er at flest mulig kjenner til og bruker vår felles kunnskaps- og kulturhistorie.

Nasjonalbiblioteket er et av de mest ambisiøse og moderne nasjonalbibliotekene i verden, og har en bred oppgaveportefølje. Blant annet har Nasjonalbiblioteket ansvaret for nasjonal bibliotekinfrastruktur og en del sentrale nasjonale bibliotektilbud.

Vi har ca. 600 ansatte i Oslo og Mo i Rana, og et budsjett på 1 milliard kroner.

Nasjonalbiblioteket ønsker å gjenspeile mangfoldet i befolkningen, og deltar i regjeringens inkluderingsdugnad. Vi oppfordrer derfor kvalifiserte kandidater til å søke, uavhengig av alder, kjønn, funksjonsevne, etnisk bakgrunn, seksuell legning eller hull i CV. Arbeidsforholdene vil bli lagt til rette for medarbeidere med nedsatt funksjonsevne.

Opplysninger om nedsatt funksjonsevne eller hull i CV kan bli brukt til registreringsformål. Navn på alle søkere kan bli offentliggjort selv om søker har bedt om ikke å bli ført opp på den offisielle søkerlista, jf. Offentleglova § 25. Kopi av attester og vitnemål må vedlegges søknaden, og originaler fremlegges ved intervju.

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