Office Manager

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About pplwise
pplwise is a recruiting consultancy for fast-growing technology companies across Europe. Through Recruiting as a Service and Executive Search, we fill key roles for our clients, from start-ups to publicly listed companies. We are filling this position for our client Filics.
About our client: Filics
Filics is reinventing intralogistics with autonomous mobile robots (AMRs) that change how material moves. Its double-runner system makes Filics the first and only AMR that can drive through load carriers such as Euro pallets. This breaks with forklift logic and sets a new standard for efficiency. Filics is a small, hands-on team that solves hard problems with engineering excellence. Leadership goes to those who take initiative and consistently deliver. As Office Manager (m/f/d) at Filics, you will turn the Munich office into a place where the whole team can do its best work.
About the role
This is an on-site role at the Filics office in Munich, where engineering, assembly and the rest of the team work side by side.
The office is where the whole Filics team comes together. As the company grows, it needs someone who makes it run smoothly every day and shapes it into a place people enjoy working in. You'll own the office fully: you set up the routines, plan the improvements and make sure everything just works. You report to the VP Operations, work closely with HR, and are the first point of contact for the team, visitors and service providers.
What you'll do
Own day-to-day office operations and set up routines that keep everything running smoothly

Plan and drive improvements to the office as the team grows

Manage the landlord, facility management and service providers

Keep office supplies stocked and order what the team needs

Welcome visitors, candidates and partners at the office

Coordinate incoming and outgoing office mail and parcels

Support HR with scheduling meetings and interviews, and organize travel and transport for candidates and guests

Prepare the office side of onboarding for new joiners, such as workstations, keys and equipment

Organize office activities and team events that bring people together

About you
Experience in office management or administration, ideally in a start-up or growing company

Confident with Microsoft Office

Fluent German and/or English, written and spoken

Strong communication skills: you share information clearly and concisely

You keep many tasks moving at once and prioritize well

You take ownership and act on what needs doing without waiting to be asked

A friendly, upbeat and welcoming manner

What Filics offers
Full ownership of the office and the freedom to shape how it runs

A central role in a small, high-caliber team building robots that change how material moves

Close contact with every part of the company, from engineering to assembly

Fast growth: you'll build up the office as the company scales

An on-site role in Munich

Sound like you? Apply with your CV.
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